Contract management

Know what each supplier promised, and whether they delivered

Store the contract, map its clauses to the KPIs on the scorecard, and see deviations while there is still time to act. Renewal and notice dates stop arriving as surprises.

Set up my environmentSee clause-to-KPI mapping

Part of InitiativesHub. Linked directly to the performance scorecard.

Master supply agreementExample data
Clause 4.2: On-time deliveryMapped to OTIF, target 95%Live 91%
Clause 6.1: QualityMapped to PPM, target 200 or fewerLive 180
Clause 11.4: Notice periodAuto-renews unless notice is givenAlert set
1 deviation from contract, 1 date alert
Where contracts get lost

A contract in a folder cannot be checked against anything

01

Obligations live in PDFs

The delivery and quality targets were negotiated once and are read again at renewal, if at all.

02

Dates arrive as surprises

An auto-renewal or a missed notice period commits you for another term before anyone noticed the date.

03

Terms and results never meet

The scorecard says one thing and the contract another, so the renewal conversation starts from zero.

How it works

From signed document to a tracked obligation

1

Store the contract

One repository with version control for MSAs, NDAs, SOWs and addenda, tagged by spend and category.

2

Map clauses to KPIs

Link an SLA or a clause to the metric that measures it, such as OTIF or PPM.

3

Track the deviation

Live scorecard performance is shown against the contractual obligation, with milestones alongside.

4

Get the alert

Warnings for expiry, renewal windows, notice periods and auto-renewals reach you before the date.

Obligations against performance

The contract, checked against live results

Contracts name the KPIs that matter. Here each clause is linked to the scorecard metric, so a shortfall shows in the period it happens, not at renewal.

  • SLA and KPI mapping to specific clauses.
  • Deviation tracking: live performance against contractual obligations.
  • Spend and category tagging per contract.
Obligation vs live performanceExample data
ObligationTargetLiveStatus
On-time delivery (OTIF)95%91%Deviation
Defects (PPM)200180Within
Lead time14 days17 daysDeviation
Key dates

Dates that cannot slip past you

Every contract carries the dates that cost money when missed. They are tracked and flagged ahead of time.

  • Alerts for expiry, renewal windows and notice periods.
  • Auto-renew warnings before the term rolls over.
  • Milestone management per contract.
  • E-signature through a connector.
Upcoming contract datesExample data
Notice period opensMaster supply agreementFlagged
Auto-renew warningMaster supply agreementFlagged
Milestone: tooling handoverStatement of workScheduled
ExpiryNon-disclosure agreementScheduled
With Eva AI

The comparison runs continuously, and a person approves the action

Eva AI reads the KPI obligations in the contract module, compares them with live scorecard data, and proposes a corrective action when a gap crosses your threshold. Nothing goes to a supplier without your approval.

How Eva AI checks contracts
Eva AI recommendationExample data
DetectedOn-time delivery is below the contract target for the period.
ProposedCorrective action on delivery accuracy, with an owner suggested from your responsibility rules.
Awaiting your approvalApprove
ScorecardsThe KPIs that contracts are measured against.Open scorecards CAPAAssign, track and close corrective actions.Open CAPA RFx and awardingAn award hands over directly to the contract module.Open RFx QualificationWhere the supplier file begins.Open qualification

Check your next contract against real performance

Set up my environment, or send us your current setup and we will rebuild it for you at no cost.

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