SUPPLIER ONBOARDING

Onboard New Suppliers Without the Back-and-Forth

Structured onboarding workflows, automated reminders, and a supplier portal that collects everything you need — without chasing suppliers by email.

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Trusted by procurement teams at

IBM  ·  McCain  ·  Capgemini  ·  Europcar  ·  BT  ·  Firestone  ·  Dell  ·  KLA  ·  Kyndryl  ·  Swiss Krono  ·  Pioneer  ·  Yura

THE PROBLEM

Supplier onboarding is a documentation project disguised as a process.

📬

Email threads, attachments, versions

Onboarding data arrives in email attachments, spreadsheets, and PDFs. Nothing is standardised. Everything requires manual processing before it's usable.

⏳

Slow and inconsistent

Without a structured workflow and reminders, new supplier onboarding drags on for weeks — delaying procurement timelines and frustrating both sides.

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Compliance gaps from day one

Missing certificates, unsigned NDAs, incomplete compliance declarations. Without a checklist-driven process, gaps only surface when they cause problems.

HOW IT WORKS

A structured onboarding flow — from invitation to approved supplier.

Invite suppliers to the portal. They complete their profile, upload documents, and answer your onboarding questionnaire. You see progress in real time and approve when complete.

📨

Automated supplier invitation

Send onboarding invitations in bulk or individually. Suppliers get a branded portal login and a checklist of everything they need to complete.

📋

Checklist-driven completion

Define exactly what you need — insurance certificates, compliance declarations, bank details, ESG questionnaires. Suppliers can't skip required fields.

🔔

Automated reminders

No more chasing. Automated reminders go to suppliers who haven't completed their onboarding — at intervals you define, until the checklist is done.

✅

Approval and activation

Review submitted information, request changes, and approve. The supplier transitions into your active supply base with a full onboarding record from day one.

★★★★★
"The automation part saved us 1 FTE."

Michael T.  ·  Procurement Lead, Manufacturing

Verified G2 Review  ·  4.9/5

Common questions

How long does supplier onboarding take with EvaluationsHub?

Most suppliers complete onboarding within 2–5 business days once invited. The structured portal eliminates back-and-forth — suppliers know exactly what's needed and can complete it at their own pace.

Can we customise the onboarding checklist per supplier type?

Yes. Different supplier categories can have different onboarding requirements — strategic suppliers can have more detailed ESG and compliance questionnaires, while standard suppliers follow a lighter process.

Is onboarding data connected to ongoing performance evaluation?

Yes. Once a supplier completes onboarding, their profile feeds directly into the evaluation workflow. Onboarding data — certifications, compliance declarations — is visible alongside performance scores in the supplier record.

Onboard suppliers in days, not weeks.

Structured, automated, compliance-ready from the first supplier you invite.

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