Smarter Supplier Spend & Contract Management: Lightweight Overviews with Renewal Tracking in EvaluationsHub

Procurement leaders know that every supplier relationship comes with two fundamental questions:

• How much are we really spending with this supplier?

• What contracts do we have in place—and when do they expire?

For many organizations, answering these simple questions is surprisingly difficult. Spend data lives in ERP systems, contracts are scattered across shared drives, and renewal dates sneak up without warning. The result? Missed opportunities to renegotiate, unmonitored supplier concentration risks, and sometimes even unintentional lapses in compliance.

That’s why we’re introducing a new feature in EvaluationsHub: Lightweight Supplier Spend Overviews with Integrated Contract Tracking. This release provides procurement teams with a clear, consolidated view of supplier spend, contract status, and renewal dates—all inside the same platform where you already manage supplier performance, information, and sourcing.

Why Lightweight Spend Matters

Most procurement teams don’t need a heavy, complex spend analytics tool for every supplier. They need a practical, accessible overview—one that shows the essentials at a glance:

• Total spend with each supplier

• Year-over-year trends

• Basic category allocations

• Open vs. closed POs or invoices

By keeping it lightweight, EvaluationsHub makes spend data easy to consume, not overwhelming. It’s the 80/20 view: the critical information that drives better supplier decisions, without the noise.

Contracts: The Heart of Supplier Relationships

Every supplier relationship is defined not just by spend, but by the contract that governs it. Yet too many organizations still treat contracts as static PDF files, buried in folders that few can access.

With EvaluationsHub’s contract integration, contracts are no longer passive documents. They become active assets that are:

• Logged securely: Every upload and change is timestamped in a secured audit log.

• Linked to supplier profiles: Contracts sit alongside spend, performance, and certifications for a 360° view.

• Searchable and structured: Find contracts by supplier, category, or renewal date.

Instead of contracts being “out of sight, out of mind,” they become a living part of supplier management.

Renewal Tracking: No More Surprises

How many times has a contract auto-renewed without renegotiation—simply because nobody noticed the date? With EvaluationsHub, those days are over.

• Automatic reminders: Renewal alerts are triggered well in advance, giving you time to assess performance, renegotiate, or terminate.

• Linked to spend data: When renewal approaches, you don’t just see the contract—you see the actual spend with the supplier.

• Integrated into dashboards: Renewal risks appear directly in your supplier overview, so you never miss them.

This means procurement teams can be proactive, not reactive—shaping supplier relationships instead of being shaped by them.

Lightweight Spend + Contracts = Better Decisions

When spend and contract information come together, procurement gains a powerful advantage:

• Context for negotiations. You know exactly how much you spend with a supplier before entering renewal talks.

• Visibility into risk. If 40% of your spend sits with a single supplier and their contract is up for renewal, you have time to mitigate risk.

• Opportunity spotting. Spend consolidation opportunities are easier to identify when you see similar suppliers’ contracts side by side.

• Audit readiness. Compliance checks become straightforward when every contract is logged and linked to spend data.

A Day in the Life with EvaluationsHub Spend & Contracts

Picture this scenario:

1. Quick overview. You open EvaluationsHub and see Supplier X accounts for €3.2M in annual spend, across three categories.

2. Contract linked. The contract is attached to the supplier profile, uploaded with a secured log. You see it expires in 90 days.

3. Automatic alert. EvaluationsHub flags the upcoming renewal and notifies you and your category manager.

4. Negotiation prep. You export a lightweight spend summary, showing year-over-year growth with the supplier.

5. Data-driven decision. Armed with spend visibility and contract status, you decide whether to renegotiate, extend, or launch a new RFx.

Instead of being caught off-guard, you’re always one step ahead.

Benefits for Procurement Leaders

With EvaluationsHub’s new spend & contract feature, you gain:

• Visibility: Always know what you spend, with whom, and under what contract.

• Control: Never miss a renewal date or auto-renewal risk.

• Efficiency: Skip the complexity of heavy spend analysis tools for day-to-day supplier management.

• Compliance: Maintain a secured log of contract uploads and changes.

• Integration: Link spend and contracts to supplier performance, risk, and sourcing—all in one platform.

Part of the Bigger Picture

Lightweight spend and contract tracking aren’t standalone—they’re part of EvaluationsHub’s mission to provide a unified supplier management platform.

• In sourcing (RFx): Check existing spend before inviting suppliers to new bids.

• In performance management: Align contract KPIs with evaluation scores.

• In risk management: Flag concentration risk when too much spend sits with one supplier.

• In SIM (Supplier Information Management): Keep contracts alongside certifications, org charts, and compliance documents.

This integration ensures procurement decisions are not made in silos—they’re made with the full supplier picture in mind.

Ready to Take Control of Spend & Contracts?

Procurement teams often juggle too many systems to answer basic questions about spend and contracts. EvaluationsHub changes that with one simple, integrated solution.

With our new feature, you can:

• See a lightweight spend overview for every supplier

• Securely log and link contracts directly to supplier profiles

• Track and receive alerts for contract renewal dates

• Make better, faster, data-driven decisions

👉 Book a demo to see how EvaluationsHub helps you take control of supplier spend and contract management.