Why AI Prompting Matters in Procurement

Procurement teams are increasingly using AI tools to streamline sourcing, contract review, supplier management, and spend analysis. But the real value comes from knowing how to prompt AI effectively. Prompting is the skill of asking structured, context-rich questions to get actionable insights from AI systems like ChatGPT, Claude, or EvaluationsHub’s own AI assistant.

Top 30 AI Prompts for Procurement Teams

Strategic Sourcing & Category Management

• – Summarize trends in the [category] market for 2025: pricing, innovation, supplier dynamics.
• – Compare three suppliers for [product/service] on cost, quality, delivery, ESG.
• – Generate a category strategy for indirect IT spend in a mid-sized EU company.
• – List alternative suppliers for [critical item] in case of disruption in [region].
• – Create a total cost of ownership model for switching suppliers.
• – Simulate a negotiation with a supplier requesting a 10% price increase.

Contracting & Legal Review

• – Summarize key risks in this supplier contract and suggest mitigation clauses.
• – Compare termination clauses across three contracts.
• – Draft a contract amendment to extend delivery by 30 days without penalty.
• – Explain implications of a force majeure clause in geopolitical instability.
• – Generate a checklist for GDPR compliance in supplier contracts.
• – Suggest negotiation levers based on current contract terms.

Spend Analysis & Reporting

• – Analyze spend data and identify top 5 cost-saving opportunities.
• – Create a dashboard of monthly spend by supplier, category, region.
• – Identify maverick spend patterns and suggest corrective actions.
• – Generate a report comparing budgeted vs actual spend for Q3.
• – List suppliers with declining performance based on delivery and quality.
• – Summarize top 10 suppliers by spend and assess concentration risk.

Supplier Relationship Management (SRM)

• – Draft a supplier scorecard template with KPIs: quality, delivery, innovation, sustainability.
• – Generate a supplier feedback report based on recent performance.
• – Simulate supplier response to a performance warning.
• – Create a quarterly supplier review agenda for strategic partners.
• – List questions for a supplier innovation workshop.
• – Suggest ways to improve collaboration with a critical but late supplier.

Risk Management & Compliance

• – List geopolitical risks affecting procurement in Southeast Asia and suggest mitigation.
• – Generate a supplier risk heatmap: financial health, location, dependency.
• – Summarize ESG risks in electronics supply chains and screening criteria.
• – Draft a supplier risk assessment checklist for onboarding.
• – Simulate impact of raw material shortage on top 5 suppliers.
• – Explain how to use AI to monitor supplier news and flag disruptions.

Now use these prompts to get your EvaluationsHub pilot started: https://www.evaluationshub.co